Records and Transcripts
Policies and Procedures
Institute student records are in the permanent custody of the Records Office. Transcripts of academic records may be secured by an individual personally or will be released on the student's written authorization. The Records Office maintains records for both the Institute of Technology and Lamar University.
Students who owe debts to the Institute or who have not met entrance requirements may have their official transcripts withheld until the debt is paid.
Chapter 675, Acts of the 61st Legislature, 1969 Regular Session, provides that no person may buy, sell, create, duplicate, alter, give or obtain a diploma, certificate, academic record, certificate of enrollment or other instrument which purports to signify merit or achievement conferred by an institution of education in this state with the intent to use fraudulently such document or to allow the fraudulent use of such document.
A person who violates this Act or who aids another in violating this Act is guilty of a misdemeanor and, upon conviction, is punishable by a fine of not more than $1,000 and/or confinement in the county jail for a period not to exceed one year.Change of Address or Name
Students are responsible for all communications addressed to them at the address on file with the Institute. Any student who moves during a semester must immediately register a change of address. Change of address forms are available in the Office of Student Services.
Change of name due to marriage or correction of name because of spelling errors may be made by completing a name change card. All name changes must be accompanied by a copy of the legal document making the name change official. This document will be kept on file in the student's confidential folder. Students are advised that former names will be carried on all official transcripts.Educational Records and Student Rights
The following information concerning student records maintained by the Institute is published in compliance with the Family Education Rights and Privacy Act of 1974 (PL 93-380).
Access to educational records directly related to a student will be granted unless the type of record is exempted from the provision of the law. The types, locations and names of custodians of educational records maintained by the Institute are available from the Registrar. Access to records by persons other than the student will be limited to those persons and agencies specified in the statute. Records will be maintained of persons granted such access and the legitimate interest in each case.
The release of information to the public without the consent of the student will be limited to the categories of information which have been designated by the Institute of Technology as directory information and which will be routinely released. The student may request that any or all of this information be withheld from the public by making written request to the Student Services Office. The request must be made by the last official day to register for a given session and applies to that session only. Directory information includes name, current and permanent address, telephone listing, date and place of birth, major and minor, semester hour load, classification, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, with dates, and the last educational agency or institution attended.
A student has the right to challenge records and information directly related to him or her if it is considered to be inaccurate, misleading or otherwise inappropriate. Issues may be resolved either through an informal hearing with the official immediately responsible or by requesting a formal hearing. The procedures to be followed in a formal hearing are available in the Office of Student Services. The right of parental access to student records may be established by either of two methods; first, by the student's filing a written consent statement or, second, by the parent's validating the student's dependency as defined by IRS.